Eugene Accounts Payable


Bigfoot Beverages of Eugene is recruiting for Accounts Payable.  The Accounts Payable position is responsible for the maintenance and execution of accounts payable transactions through posting accurate payments, processing invoices, general ledger journal entries and organization of documents filed electronically and physically. Execute check run preparation and distribution by collecting appropriate documentation, ensuring accurate payment to vendors and adhering to internal control requirements and processes. Works closely and has exceptional communication with the Controller and co-workers. This is a full-time, non-exempt position that will work Monday through Friday 8:00 am – 5:00 pm but may vary based on daily need.  Compensation is dependent upon experience. A probationary period is required.

 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  1. Match purchase orders to invoices and enter invoices into route accounting system, VIP.  Investigates and resolves discrepancies associated with processing of invoices and purchase orders.
  2. Verify and maintain vendor accounts by reconciliations of invoices, related transactions, research and correction of payment discrepancies.
  3. Properly code all non-inventory invoices for location and enter in accounting software. 
  4. Calculate and pay vendors by monitoring discount potential, payment terms, appropriate approval and documentation. Schedule and prepare check run or ACH run when necessary.
  5. Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
  6. Maintain customer relations through prompt communication to vendor inquiries and knowledge of accounts and invoices. Communicates with Controller all questionable payments and/or documentation.
  7. Assist in period end closing of P-cards including but not limited to auditing expense reports, verifying receipts and retrieving missing documentation.
  8. Compile and sort documentation through physical and electronic filing.  Maintain accuracy and organization of file systems on a daily, quarterly and annual basis.  Monthly purge of paperwork and checks.
  9. Manage and ensure 1099 forms are distributed to applicable vendors.  Resolve issues and answer any questions.
  10. Communicate all questionable transactions and/or documentation to the Controller.
  11. Perform other general administrative and accounting duties and projects as necessary.
  12. Regular and reliable attendance.

 

Required Education and Experience

  1. Associates Degree in accounting; or High School Diploma or GED with equivalent experience.
  2. 2+ years of Accounts Payable experience.
  3. Sage Accounting Software experience
  4. Thorough knowledge of applicable accounts payable, general ledger systems and financial chart of accounts.

 

 

This position offers a comprehensive benefit package including but not limited to, health insurance, life insurance, 401(k), vacation and sick time, waiting periods will apply.

 

We are an Equal Opportunity Employer.

 

 


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